Meeting Rooms

Use of the Chesapeake Public Library meeting rooms is reserved for Chesapeake organizations, businesses, city departments, schools, residents and their guests, Commonwealth of Virginia and Federal agencies and full service card holders. Meeting rooms are available during normal library operating hours.

These facilities are available on an equitable basis, regardless of the beliefs, or affiliations of individuals or groups requesting their use, as stated in Article VI of the American Library Associations Library Bill of Rights as it relates to exhibit space and meeting rooms.

Meeting Rooms

Meeting room requests are taken Monday through Fridays, between the hours of 10:00 a.m. and 5:00 p.m. at all library branches. Reservations will be held for 30 minutes after the start time indicated on the request form. After this time, the space will become available to others. Customers must vacate the meeting room by closing time. Library activities or programs are given priority in the use of meeting rooms.

The Chesapeake Public Library Meeting Room policy.

PDF : 255.65 KB


Here's what you need to know to request and use CPLs meeting and conference rooms:
 Chesapeake organizations, businesses, city departments, schools, residents and their guests, Commonwealth of Virginia and Federal agencies and full service card holders are eligible to reserve meeting and conference rooms.  Businesses will be charged fees based on the size of the room being reserved and length of use.
 Meeting room space is not available for private events such as birthday parties, family reunions, showers, wedding receptions or parties in general.
 Priority for meeting room usage is given to library sponsored programs.
 To ensure all groups have equal opportunity to book meeting rooms, Community Organizations may have two (2) active reservations in effect at a time. Reservations may be made up to twelve (12) months in advance.
 Any individual or group using the rooms for political purposes will need the approval of the City Managers Office.
 Patrons using the library meeting and conference rooms are subject to the rules set forth in the library system's Code of Conduct.
 A completed meeting room application must be submitted online.
 All fees are due within seven (7) days of making reservations and prior to using the room.
 Permission to meet in the library does not constitute an endorsement of an individual's or group's beliefs.
 Users of library meeting and conference rooms may not at any time use the name, address or telephone number of the Chesapeake Public Library System as the official address or headquarters for any individual, organization or business.
 Due to space constraints, the Library will not be able to post flyers or other material relating to meeting room use.
 Refreshments are allowed in all meeting rooms. Covered beverages are allowed in the conference rooms.
 The Chesapeake Public Library System does not discriminate in making its premises available to the community on the basis of race, color, national origin, religion, gender, sexual orientation, age or disability.

Reserve a Meeting Room Groups must hold their meetings during regular library hours. Permission to use a meeting room after normal branch hours must be obtained from the Library Manager/designee when booking the meeting room.  Meetings may continue for one hour after closing in branches where the meeting room is completely separate from the rest of the library.
The library does not provide setup or housekeeping services. Individuals signing the Meeting Room Application form must ensure that the room is in order, the lights are turned off, and the doors are securely locked after the meeting has ended.
Individuals should register online for a Meeting or Conference Room as soon as possible.  Rooms are assigned in the order requests are received. Failure to comply with regulations or abuse (including three (3) "no shows") will result in suspension of the right to use the meeting rooms for one year.
In the event of emergency closing of a library or the City, every effort will be made by the Library Manager/designee to notify the contact person listed on the application. Refunds will be made in the event the library is closed by the City.
Cancellations must be made at least 48 hours in advance of the meeting in order to receive a refund. Any fees not paid within 7 days of the confirmation of reservation will result in cancellation.  All fees must be paid prior to using the room.
After 30 minutes, a group may forfeit its reservation if it fails to appear as scheduled.

Care & Use of Meeting Rooms Food may be served by groups provided that the food is brought in ready to serve and the group supplies all utensils. The group is responsible for complete cleanup afterwards.
Open flames, including candles, are not allowed under the City's Fire Code. However, cans of sterno fuel which are used to keep buffet items warm are allowed. The City's Fire Marshall (382-6566) can answer specific questions about other items.
Alcoholic beverages are allowed only when all portions of the Code of the City of Chesapeake Section 46-182 are met.
The meeting room must be left in the order in which it was found. Tables and chairs may be rearranged, provided they are returned to their original arrangement at the end of the meeting. Facilities will be inspected after each meeting.
A fee will be charged to users for repair of damage to facilities or for special cleaning as determined by the Library Manager/designee. Fees for damages to a facility will be assessed to the individual who submitted the Meeting Room Application.

Library Rooms Available Seats/
Tables & Chairs
First Four Hours
4-Hour Minimum
Central Library
Meeting Room 150/100 $160.00
$30.00 each additional hour
Conference Room A 6 $25.00
Conference Room B 10 $25.00
Conference Room C 6 $25.00
Dr. Clarence V. Cuffee Library
Conference Room 12 $25.00
Greenbrier Library
Meeting Room 80/36 $75.00
$15.00 each additional hour
Conference Room 12 $25.00
Indian River Library
Meeting Room 100/40 $100.00
$20.00 each additional hour
Conference Room 12 $25.00
Major Hillard Library
Meeting Room 100/87 $100.00
$20.00 each additional hour
Conference Room 12 $25.00
Russell Memorial Library
Meeting Rooms A + B 155/100 $100.00
$20.00 each additional hour
Meeting Room A 92/66 $75.00
$25.00 each additional hour
Meeting Room B 60/34 $50.00
$10.00 each additional hour
Conference Room 10 $25.00
South Norfolk Library
Meeting Room 50 $50.00
$10.00 each additional hour


1. Click on the Library Branch of your choice.
2. View room schedules by room, date, and time in a day, week or month view.
3. To "request" a room simply go to the Day View and select the Date, Time, and Room you are interested in scheduling and click CONTINUE at the bottom of the screen.
4. "Contact Information" screen will now appear.
5. Complete all information boxes.
6. Click "Verify Request". Your request will be confirmed by phone or email within 24 hours. 

I acknowledge that I have read the Chesapeake Public Library Meeting Room policy and agree on behalf of the group or organization, to all rules and regulations set forth in the Chesapeake Public Library Meeting Room Policy, and agree to be responsible for any damages sustained to library property. 
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